When the time comes and you are ready to hire a cleaning service, one of the biggest decisions that you will have to make is whether to hire a single person to do the job or investigate the various commercial cleaning service companies that are available. There are pros and cons to both and you have to make the decision that is right for you and your business.
Should you decide to hire a single person instead of a company that specializes in office cleaning services, you need to be aware that unless you hire them as a contractor, you may ultimately become that person’s employer. That means that you need to withhold and pay their Federal Income, Social Security, and Medicare taxes. It also means more IRS forms to fill out, as well.
Another issue with hiring a single person as opposed to a janitorial cleaning company is insurance. Not only do you need to make sure that your business insurance will cover anything that is lost (read stolen) or broken, you also need insurance in case the person doing the cleaning gets hurt while doing so. Furthermore, if he or she is considered your employee, there may be additional insurances to invest in, as well.
When you hire a cleaning company, you do not have to worry about any of the above because the business you deal with will have them in order to cover both themselves and the employees they send to clean your business.
Additionally, if you hire a cleaning company, your office will still be cleaned even if the person who is supposed to do the job it calls in sick or has another reason not to work that day. Things happen and there are times when even you cannot make it into work for whatever reason. If you hire an individual to clean your office, you are stuck with a dirty house until he or she is ready, willing and able to come and do the job. However, if you use a company that has many people on staff, they can simply send someone else out to do the job.
However, the one caveat to hiring a commercial cleaning service is that you need to enquire as to whether the people they send to you are contracted out or if they are in fact employees of the company. This is important to know because it means the difference between having liability insurance for breakage and loss and not having it.
Using a company that hires its own employees also protects those that clean your business. When employees are hired and not contracted, it allows them access to workman’s compensation and unemployment benefits, as well as tax withholdings. For you and your business, it means that you do not have to worry because the company has done the proper background checks and has documentation stating that the person they send to you is eligible to work in the US and was trained to do the job correctly.